Policies, Procedures, etc.
HERITAGE CREEK FARM CAMP
Payment Schedule: A deposit per child/session is required at time of registration. Please see specific programs for details as the deposit amount varies per program. Full payment can be remitted at anytime, but must be received on or before May 15. If you are registering for multiple sessions and this creates a financial challenge, please contact the Administration Office to discuss the possibility of other payment arrangements. Payments can be made online via Paypal or by mail to: Heritage Creek Farm Camp 1949 Milton Grove Road, Mount Joy, PA 17552. For families enrolled in the Country Kids Program, payment schedules are emailed that clearly outline amounts and due dates for each weekly session. These payment schedules are updated throughout the summer season and will serve as your receipt for tax purposes.
Registration: Your child will be placed on the camp roster after we have received your online registration form and deposit. Registration is on a first come, first serve basis. Registrants will receive a confirmation email to keep for their records. If the session is full, you will be notified and will have the option to be placed on our waiting list for the session, apply your deposit/payment to another session with availability, or receive a full payment for your deposit/payment.
Cancellation and Refund Policy: Requests for deposit refunds will not be honored after June 1, 2018. If you cancel registration after June 1, 2018 we reserve the right to keep $75.00 as the deposit amount for the session and only the portion above that amount that was paid will be refunded. Allow three weeks for processing of refunds. After June 1, 2018 sessions can only be switched and deposit applied to another session (based upon availability). Any requests to switch sessions received without a 14 day notice will be made at an additional cost of $15.00 to cover our administrative expenses.
Dismissal Policy: Camp Administration reserves the right to dismiss a camper or participant in the Teen Leadership Program who, in their opinion, is a hazard to the safety or the rights of others, or who appears to have rejected the reasonable expectations of the camp (see Camper's Code of Conduct). Staff members will make every effort to resolve any conflicts with all parties, before participant is dismissed. If a camper is dismissed there will be no refund for days missed.
Additionally, we cannot refund payments for campers that miss days due to sickness, or any other reason after the session has started.
We ask that campers bring only the items on the packing list or as requested by our session information. Campers will be kept busy with hands-on outdoor activities. In keeping with our wholesome and simplistic values, electronic devices and other unnecessary personal items should be left at home - they will not be missed.
Nut-free Policy: As part of the ongoing awareness of HCFC, our camp administrators have decided to adhere to a TOTAL NUT FREE policy. Parents and campers need to be mindful of any products containing nuts when preparing lunches and snacks. We will notify you if we have any other food allergies that require adjustments to the type of food that parents are able to be pack in camper's lunches. Parents of campers who have severe food allergies must provide us with an up-to-date medical action plan, and epi-pen if deemed necessary by your medical professional. To ensure adherence of this policy, and to protect camper's safety we have added a section related to this policy to our waiver and permission form.
Camper’s Code of Conduct: In order to maintain a safe and peaceful environment for all campers, we request parents and campers to acknowledge the importance of following the HCFC Camper’s Code of Conduct. Campers are asked to follow the daily rhythm of the camp schedule. They are to bring only the items on the packing list to camp, unless additional items are requested by the staff. There is an expectation that they will respect staff and other campers. Campers will communicate using kind words and work together with staff and other campers to resolve any conflicts that may arise. They will follow all safety rules as set forth by the camp staff. Violence or profanity in words or deeds, disrespectfulness or any other unsafe behavior that endangers the safety of our participants is not acceptable. Possession of tobacco/smoking,or drug paraphernalia, and/or weapons will not be tolerated.
Camper’s Guiding Principles: RESPECT staff, fellow campers, environment, and the facility. Treat others as you would like to be treated! Be ENTHUSIASTIC and INSPIRE others through your positive attitude. Be a leader and fully COOPERATE with your group leaders. ENCOURAGE one another through kind words and caring actions. ACTIVELY PARTICIPATE! VALUE the rights, beliefs, thoughts, and ideas of others. Always treat others with KINDNESS and COURTESY. Take RESPONSIBILITY for your actions and CARE for those around you. HONESTY is the basis for all of our relationships and interactions. Be OPEN-MINDED to new ideas and new experiences. Have fun and make great memories!
Camp Motto: Dirty hands and knees, meadows, woods, and stream. Earth, water, air, and sun, food and friendship, outdoor fun. Games, nature, music, art, work and play, hands and heart. Plant, harvest, cook and bake, meals and friendships we do make. Steward of water, creatures, and land, crafting, and building, hand-in-hand. Wonder, reverence, and respect, all the virtues we expect. Value, love, and encourage others, we are one, sisters, and brothers. Harmony, peace, joy, and unity, weave the tapestry of community.
Favorite Quotes: "Every child should have mud pies, grasshoppers, water bugs, tadpoles, frogs, mud turtles, elderberries, wild strawberries, acorns, chestnuts, trees to climb, brooks to wade in, water lilies, woodchucks, bats, bees, butterflies, various animals to pet, hay fields, pine cones, rocks to roll, sand, snakes, huckleberries and hornets; a child who has been deprived of these has been deprived of the best parts of education." - Luther Burbank
"In the end we will conserve only what we love; we will only love that which we understand; and we will only understand what we have been taught." - Baba Dioum
"An education that teaches you to understand something about the world has only done 1/2 of the assignment. The other half is to teach you to do something about making the world a better place." - John Cole